FY 2016 Deadlines for Submission of Wyoming Purchase Requisitions
United States Department of the Interior
BUREAU OF LAND MANAGEMENT
Wyoming State Office
P.O. Box 1828
Cheyenne, WY 82003-1828
In Reply Refer To:
1510 (951) P
January 15, 2016
EMS TRANSMISSION: 1/15/2016
Instruction Memorandum No. WY-2016-012
Expires: 09/30/2019
To: All Employees
From: Associate State Director
Subject: Fiscal Year (FY) 2016 Deadlines for Submission of Wyoming Purchase Requisitions
Program Area: Acquisition and Engineering
Purpose: This Instruction Memorandum (IM) establishes FY deadlines for submission of Wyoming purchase requests/complete packages. These deadlines will ensure that State Office and District Procurement Staff have the necessary time required to provide quality and timely service to customers. This IM also establishes the deadlines for submitting projects that require engineering review. The Contracting Officer will be contacted to discuss the proper contracting path prior to submitting any contracts for review. All construction and service projects over the $25,000 threshold must be reviewed by the State Engineer. All projects must be reviewed by the District Engineer prior to submission to the State Office. It is policy that draft packages be submitted to the State Engineer at least three weeks prior to the deadline dates shown below. Incomplete packages will be sent back for completion. The State Office or Field Office Engineers will provide the review and comments to the requisitioner within 10 working days from the time the project is received for review.
| Policy/Action: Type of Acquisition Deadline Acquisition | Deadline | Acquisition Lead Time * |
| Contracts between $150,000 and $500,000 | 6/23/2016 | 10 Weeks |
| Inter-and-Intra Government Orders | 6/23/2016 | 4-8 Weeks |
| New Assistance Agreements | 5/26/2016 | 12 Weeks |
| Modifications to Existing Agreements | 7/14/2016 | 4 weeks |
| Contracts between $25,000 and $150,000 | 6/23/2016 | 8 weeks |
| Orders against existing contract technical & price | 6/23/2016 | 6 weeks |
| 8(a) Contract | 6/23/2016 | 6 weeks |
| Purchase Orders between $2,500 and $25,000 (Construction and Service) | 6/23/2016 | 6 weeks |
| Purchase Orders between $2,500 and $25,000 (Supplies) | 7/14/2016 | 4 weeks |
Acquisition Lead Time - The estimated time required to process the acquisition from receipt of a complete acquisition package, including a purchase requisition, statement of work and all required approvals. The acquisition lead times are under optimum conditions, assuming no clarification and/or revision of the procurement request is necessary. Additional lead time may be required if this is not the case.
Time Frame: Effective immediately.
Budget Impact: FY 2016 Project Budget will not be impacted.
Background: Lead times for completing contracts will allow correct solicitation and awards.
Coordination: This IM was coordinated between the State Procurement Analyst, the State Engineer and
the Business Manager, WY-951.
Manual/Handbook Sections Affected: None.
Contact: Questions should be directed to Matt Burns, Procurement Analyst, at 307-775-6056.
Signed by: Authenticated by:
Larry Claypool Jessica Camargo
Acting Associate State Director State Director's Office
Distribution
Director (850), Room 1075, LS 1
CF 1