FY2017 Protocol Report to SHPO Data Call
October 3, 2017
In Reply Refer To:
8100 (CA930) P
EMS TRANSMISSION: 10/05/2017
Instruction Memorandum No. CA-2018-001
Expires: 09/30/2018
To: All CA Field Managers and District Managers Attention: Field Office and District Office Archaeologists
From: State Director
Subject: FY2017 Protocol Report to SHPO Data Call. DD: 11/07/2017
Program Area: Cultural, Paleontological Resources, Tribal Consultation.
Purpose: This Instruction Memorandum (IM) requires each Field Office and the California Desert District (CDD) to complete a State Historic Preservation Officer (SHPO) Protocol Report for fiscal year (FY) 2017.
Policy/Action: Per Stipulation 14.3 in the 2014 State Protocol, each Bureau of Land Management (BLM) Field Office and CDD is required to submit an annual protocol report summarizing program activity to the Deputy Preservation Officer (DPO) at the State Office. The California field archaeologists provide the information as concise narratives of accomplishments and an MS Excel table. To be consistent with prior year submissions, the data covers the completed fiscal year.
I. Narrative Report
The report must include a list of prior fiscal year undertakings including determinations of eligibility made, and a short narrative summarizing Section 106 work and Section 110 and FLPMA accomplishments.
a. Start the SHPO narrative report with a paragraph that summarizes Section 106 workload conducted by your office.
b. The remainder of the narrative can be the WO narrative supplied by the Field Offices in August 2017 with minimal modification and updating.
II. MS Excel Spread Sheet Annual Report Table
The MS Excel table is identical to 2016 with minor adjustments to Sheet 6 “Agreements Documents”. Sheet 6 is pre-populated with 2016 information. Each office must review and confirm that all existing inputs are correct. Each office also must fill in blank cells and add additional draft or final PAs and MOAs that were either previously omitted or are new.
Templates and additional information are available on the confidential archaeological server maintained by CA-BLM Archaeology at T:\ANNUAL REPORT TO SHPO\Annual Report to SHPO 2017.
Submissions should be completed electronically and posted to the T drive in a folder for each Office. Notify the DPO by e-mail when complete but do not transmit the reports as attachments via e-mail.
Timeframe: Narratives and spreadsheet must be submitted on the T Drive by November 7, 2017 to allow sufficient time for DPO review, consolidation, and submittal to the California and Nevada State Historic Preservation Officers (SHPOs) before the deadline.
Budget Impact: The budget impact is minimal. This work is supported by funding distributed through the cultural resources management sub-activity.
Background: The BLM prepares the Annual Report to the SHPOs outlining the preservation activities conducted under the National Programmatic Agreement (NPA) and the State Protocol. The Annual Report is consistent with the BLM’s annual Washington Office reporting requirements, and includes supplemental information agreed upon by the BLM and the SHPOs.
Manual/Handbook Sections Affected: None.
Coordination: Within CA-930 and State Archaeology Staff.
Contact: For additional information, please contact Tony Overly, Archaeologist - DPO, at (916) 978- 4684, or via E-mail at soverly@blm.gov.
Signed by:
Jerome E. Perez
State Director
Authenticated by:
Kathleen Christian
GIS/Applications Mgmt Branch, CA-946